{"id":22598,"date":"2025-04-03T15:24:40","date_gmt":"2025-04-03T19:24:40","guid":{"rendered":"https:\/\/www.donorperfect.com\/nonprofit-technology-blog\/?p=22598"},"modified":"2025-04-04T09:02:01","modified_gmt":"2025-04-04T13:02:01","slug":"how-to-streamline-day-of-event-payments","status":"publish","type":"post","link":"https:\/\/test.donorperfect.com\/nonprofit-technology-blog\/fundraising-software\/how-to-streamline-day-of-event-payments\/","title":{"rendered":"How to Streamline Day-of-Event Payments"},"content":{"rendered":"\n<p>Are you ready to accept payments and donations at your next fundraising event? Many donors expect to use credit cards for tickets, merchandise, and contributions. To ensure your event runs smoothly, equip your organization with the right <a href=\"\/online-fundraising\/\">online fundraising<\/a> tools. Here\u2019s how:\u00a0<\/p>\n<section class=\"wp-block-group content-section is-layout-constrained wp-block-group-is-layout-constrained\">\n<header data-toc-tag=\"Activate your payment processing account\" id=\"section-1-toc-1\"><\/header>\n<h2 class=\"wp-block-heading\" id=\"h-step-1-activate-your-payment-processing-account\">Step 1: Activate your payment processing account<\/h2>\n<p>Every DonorPerfect system includes a <a href=\"\/fundraising-software\/donation-processing\/\">payment processing account<\/a> with no setup, monthly*, or annual fees. This allows you to securely accept donations and payments via credit card and automatically record them in donor records. Before your event, activate your account to start accepting payments. If you\u2019ve already activated it, you\u2019re all set!\u00a0<\/p>\n<\/section>\n<section class=\"wp-block-group content-section is-layout-constrained wp-block-group-is-layout-constrained\">\n<header data-toc-tag=\"Tools for on-site payments\" id=\"section-2-toc-1\"><\/header>\n<h2 class=\"wp-block-heading\" id=\"h-step-2-tools-for-on-site-payments\">Step 2: tools for on-site payments<\/h2>\n<p>Your DonorPerfect payment processing account powers several <a href=\"\/online-fundraising\/\">online fundraising<\/a> tools. Before your event, set them up and test them to ensure a seamless experience for your donors.<\/p>\n<ul class=\"wp-block-list\">\n<li><a href=\"\/fundraising-software\/integrated-online-forms\/\"><strong>Create an online form<\/strong><\/a> that allows donors to securely make payments via credit card, bank transfer (ACH or PAD), PayPal, and Venmo.<\/li>\n<li><a href=\"https:\/\/softerware.my.site.com\/dpcommunity\/s\/article\/Enter-a-Credit-Card-Donation\" target=\"_blank\" rel=\"noopener nofollow\"><strong>Process payments in person or over the phone<\/strong><\/a> with Insta-Charge.<\/li>\n<li><strong>Accept payments on the go<\/strong> using a card swiper and the free <a href=\"\/fundraising-software\/donorperfect-mobile-app\/\">DP Mobile<\/a> app.<\/li>\n<\/ul>\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"623\" src=\"https:\/\/uploads.donorperfect.com\/images\/sites\/2\/mobile-app-various-screens.jpg\" alt=\"DonorPerfect Mobile App\" class=\"wp-image-35581\" srcset=\"https:\/\/uploads.donorperfect.com\/images\/sites\/2\/mobile-app-various-screens.jpg 1000w, https:\/\/uploads.donorperfect.com\/images\/sites\/2\/mobile-app-various-screens-300x187.jpg 300w, https:\/\/uploads.donorperfect.com\/images\/sites\/2\/mobile-app-various-screens-768x478.jpg 768w, https:\/\/uploads.donorperfect.com\/images\/sites\/2\/mobile-app-various-screens-100x62.jpg 100w\" sizes=\"(max-width: 1000px) 100vw, 1000px\"><\/figure>\n<\/section>\n<section class=\"wp-block-group content-section is-layout-constrained wp-block-group-is-layout-constrained\">\n<header data-toc-tag=\"Streamline payments during your event\" id=\"section-3-toc-1\"><\/header>\n<h2 class=\"wp-block-heading\" id=\"h-step-3-streamline-payments-during-your-event\">Step 3: Streamline payments during your event<\/h2>\n<p>There are many ways to incorporate DonorPerfect\u2019s <a href=\"\/online-fundraising\/\">tools<\/a> into your fundraising strategy. Choose the ones that best fit with your event type and staff availability.\u00a0<\/p>\n<h3 class=\"wp-block-heading\" id=\"h-send-a-text-before-the-event\">Send a text before the event<\/h3>\n<p>Use <a href=\"\/growth-tracks\/text-message-marketing\/\">DP Text<\/a>, DonorPerfect\u2019s integrated text fundraising tool, to inform and remind donors about your event. Include a link to your donation form to encourage early giving. Since 95% of text messages are read within 3 minutes, this is a powerful way to drive donations..<\/p>\n<h3 class=\"wp-block-heading\" id=\"h-event-registration-and-ticketing\">Event registration and ticketing<\/h3>\n<p>Use <a href=\"\/fundraising-software\/donorperfect-mobile-app\/\">DP Mobile<\/a> with a card reader to process ticket sales, merchandise purchases and donations quickly. Staff with laptops and a WI-FI connection can log into DonorPerfect to process credit card payments using <a href=\"https:\/\/softerware.my.site.com\/dpcommunity\/s\/article\/Enter-a-Credit-Card-Donation\" target=\"_blank\" rel=\"noopener nofollow\">Insta-Charge<\/a>.<\/p>\n<h3 class=\"wp-block-heading\" id=\"h-raffle-and-silent-auction-payments\">Raffle and silent auction payments<\/h3>\n<p>Don\u2019t turn donors away that aren\u2019t carrying cash for your raffle baskets and silent auction items!\u00a0<\/p>\n<ul class=\"wp-block-list\">\n<li>Accept credit and debit card payments using DP Mobile.\u00a0<\/li>\n<li>Assign a\u00a0 volunteer of staff member to collect credit card payments using Insta-Charge on a laptop.\u00a0<\/li>\n<li>For live auction bidding updates, the ability to launch your auction before your event, and other auction management tools, check out <a href=\"\/integrations\/auctions-events\/readysetauction\/\">ReadySetAuction<\/a>.<\/li>\n<\/ul>\n<h3 class=\"wp-block-heading\" id=\"h-individual-donations\">Individual donations<\/h3>\n<p>Be ready to convert event attendees into donors as you mingle during your event. Prepare a quick, persuasive speech about what your organization does, why it\u2019s essential, and how their involvement is an opportunity to be part of something amazing. Keep <a href=\"\/fundraising-software\/donorperfect-mobile-app\/\">DP Mobile<\/a> on hand to accept immediate donations..<\/p>\n<h3 class=\"wp-block-heading\" id=\"h-donation-collection-stations\">Donation collection stations<\/h3>\n<p>Make sure staff are equipped with a phone and DP Mobile or a laptop with <a href=\"https:\/\/softerware.my.site.com\/dpcommunity\/s\/article\/Enter-a-Credit-Card-Donation\" target=\"_blank\" rel=\"noopener nofollow\">Insta-Charge<\/a> to accept donations from engaged event attendees who want to support your mission.<\/p>\n<p class=\"has-silver-background-color has-background\">Pro-tip: For ways to <a href=\"https:\/\/softerware.my.site.com\/dpcommunity\/s\/article\/Ways-to-Collect-Data-about-Event-Attendees\" target=\"_blank\" rel=\"noopener nofollow\">collect information on event attendees<\/a>, check out these recommendations.<\/p>\n<h3 class=\"wp-block-heading\" id=\"h-promotional-materials\">Promotional materials<\/h3>\n<p>It\u2019s not always practical to have a kiosk or laptop available at events for participants to donate. <a href=\"https:\/\/www.qr-code-generator.com\/\" target=\"_blank\" rel=\"noopener nofollow\">Create a QR code<\/a> that links to your online donation form and add it to flyers, table tents, and any presentations at the event. When donors scan the code with their smart device, they can enter credit card donations themselves.<\/p>\n<h3 class=\"wp-block-heading\" id=\"h-announce-real-time-fundraising-results\">Announce real-time fundraising results<\/h3>\n<p>If your event includes a fundraising challenge, provide live updates to inspire more giving. The <a href=\"https:\/\/softerware.my.site.com\/dpcommunity\/s\/article\/Mobile-Payments-Report-in-DPMobile\" target=\"_blank\" rel=\"noopener nofollow\">Mobile Payments Report<\/a> in DP Mobile lets you know at a glance exactly how much you\u2019ve raised during the event.<\/p>\n<\/section>\n<section class=\"wp-block-group content-section is-layout-constrained wp-block-group-is-layout-constrained\">\n<header data-toc-tag=\"Plan for additional payment needs\" id=\"section-4-toc-1\"><\/header>\n<h2 class=\"wp-block-heading\" id=\"h-step-4-plan-for-additional-payment-needs\">Step 4: Plan for additional payment needs<\/h2>\n<p>Think about all the ways attendees might want to use credit cards at your event. Make a checklist and ensure your team is prepared with the right tools. With DonorPerfect\u2019s <a href=\"\/online-fundraising\/\">online fundraising solutions<\/a>, you can make payment collection seamless and manage donations with ease.\u00a0<\/p>\n<p>*The no monthly fee only applies to organizations in the US. Fees may vary in other countries. Call 800-220-8111 to learn more.<\/p>\n<\/section>\n<section class=\"wp-block-group content-section is-layout-constrained wp-block-group-is-layout-constrained\">\n<header data-toc-tag=\"Learn more about DonorPerfect\" id=\"section-5-toc-1\"><\/header>\n<h2 class=\"wp-block-heading get_demo gutenberg\" id=\"h-make-your-next-event-a-success-with-donorperfect\">Make your next event a success with DonorPerfect<\/h2>\n<script>\nvar gform;gform||(document.addEventListener(\"gform_main_scripts_loaded\",function(){gform.scriptsLoaded=!0}),document.addEventListener(\"gform\/theme\/scripts_loaded\",function(){gform.themeScriptsLoaded=!0}),window.addEventListener(\"DOMContentLoaded\",function(){gform.domLoaded=!0}),gform={domLoaded:!1,scriptsLoaded:!1,themeScriptsLoaded:!1,isFormEditor:()=>\"function\"==typeof InitializeEditor,callIfLoaded:function(o){return!(!gform.domLoaded||!gform.scriptsLoaded||!gform.themeScriptsLoaded&&!gform.isFormEditor()||(gform.isFormEditor()&&console.warn(\"The use of 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d=gform.hooks[o][r];null==n&&(n=r+\"_\"+d.length),gform.hooks[o][r].push({tag:n,callable:e,priority:t=null==t?10:t})},doHook:function(r,o,e){var t;if(e=Array.prototype.slice.call(e,1),null!=gform.hooks[r][o]&&((o=gform.hooks[r][o]).sort(function(o,r){return o.priority-r.priority}),o.forEach(function(o){\"function\"!=typeof(t=o.callable)&&(t=window[t]),\"action\"==r?t.apply(null,e):e[0]=t.apply(null,e)})),\"filter\"==r)return e[0]},removeHook:function(o,r,t,n){var e;null!=gform.hooks[o][r]&&(e=(e=gform.hooks[o][r]).filter(function(o,r,e){return!!(null!=n&&n!=o.tag||null!=t&&t!=o.priority)}),gform.hooks[o][r]=e)}});\n<\/script>\n                <div class=\"gf_browser_unknown gform_wrapper gravity-theme gform-theme--no-framework gravityforms_donor_retention_wrapper\" data-form-theme=\"gravity-theme\" data-form-index=\"0\" id=\"gform_wrapper_1\"><div id=\"gf_1\" class=\"gform_anchor\" tabindex=\"-1\"><\/div>\n                        <div class=\"gform_heading\">\n                            <p class=\"gform_description\"><\/p>\n                        <\/div><form data-confirmation-type=\"redirect\" method=\"post\" enctype=\"multipart\/form-data\" target=\"gform_ajax_frame_1\" id=\"gform_1\" class=\"gravityforms_donor_retention\" action=\"\/nonprofit-technology-blog\/wp-json\/wp\/v2\/posts\/22598#gf_1\" data-formid=\"1\" novalidate>\t\t\t\t\t<div style=\"display: none !important;\" class=\"akismet-fields-container gf_invisible\" data-prefix=\"ak_\">\n\t\t\t\t\t\t<label>\u0394<textarea name=\"ak_hp_textarea\" cols=\"45\" rows=\"8\" maxlength=\"100\"><\/textarea><\/label>\n\t\t\t\t\t\t<input type=\"hidden\" id=\"ak_js_1\" name=\"ak_js\" value=\"209\">\n\t\t\t\t\t\t<script>\ndocument.getElementById( \"ak_js_1\" ).setAttribute( \"value\", ( new Date() ).getTime() );\n<\/script>\n\t\t\t\t\t<\/div>\n                        <div class=\"gform-body gform_body\"><div id=\"gform_fields_1\" class=\"gform_fields top_label form_sublabel_below description_below validation_below\"><div id=\"field_1_1\" class=\"gfield gfield--type-text gfield--input-type-text gfield--width-half input-field gf_first_name gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"><label class=\"gfield_label gform-field-label\" for=\"input_1_1\">First Name<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class=\"ginput_container ginput_container_text\"><input data-parameter=\"first_name\" name=\"input_1\" id=\"input_1_1\" type=\"text\" value=\"\" class=\"large\" aria-required=\"true\" aria-invalid=\"false\"><\/div><\/div><div id=\"field_1_2\" class=\"gfield gfield--type-text gfield--input-type-text gfield--width-half input-field gf_last_name gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"><label class=\"gfield_label gform-field-label\" for=\"input_1_2\">Last Name<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class=\"ginput_container ginput_container_text\"><input data-parameter=\"last_name\" name=\"input_2\" id=\"input_1_2\" type=\"text\" value=\"\" class=\"large\" aria-required=\"true\" aria-invalid=\"false\"><\/div><\/div><div id=\"field_1_3\" class=\"gfield gfield--type-email gfield--input-type-email gfield--width-half input-field validate gf_email gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"><label class=\"gfield_label gform-field-label\" for=\"input_1_3\">Email<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class=\"ginput_container ginput_container_email\">\n                            <input data-parameter=\"email\" name=\"input_3\" id=\"input_1_3\" type=\"email\" value=\"\" class=\"large\" aria-required=\"true\" aria-invalid=\"false\">\n                        <\/div><\/div><div id=\"field_1_4\" class=\"gfield gfield--type-text gfield--input-type-text gfield--width-half input-field gf_organization gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"><label class=\"gfield_label gform-field-label\" for=\"input_1_4\">Organization<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class=\"ginput_container ginput_container_text\"><input data-parameter=\"organization\" name=\"input_4\" id=\"input_1_4\" type=\"text\" value=\"\" class=\"large\" aria-required=\"true\" aria-invalid=\"false\"><\/div><\/div><div id=\"field_1_5\" class=\"gfield gfield--type-select gfield--input-type-select gfield--width-half select-display gf_state_province gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"><label class=\"gfield_label gform-field-label\" for=\"input_1_5\">State \/ Province<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class=\"ginput_container ginput_container_select\"><select data-parameter=\"state_province\" name=\"input_5\" id=\"input_1_5\" class=\"large gfield_select\" aria-required=\"true\" aria-invalid=\"false\"><option value=\"\" disabled selected>Please choose an option<\/option><option value=\"Other\">Other<\/option><option value=\"AB\">AB<\/option><option value=\"AK\">AK<\/option><option value=\"AL\">AL<\/option><option value=\"AR\">AR<\/option><option value=\"AZ\">AZ<\/option><option value=\"BC\">BC<\/option><option value=\"CA\">CA<\/option><option value=\"CO\">CO<\/option><option value=\"CT\">CT<\/option><option value=\"DC\">DC<\/option><option value=\"DE\">DE<\/option><option value=\"FL\">FL<\/option><option value=\"GA\">GA<\/option><option value=\"HI\">HI<\/option><option value=\"IA\">IA<\/option><option value=\"ID\">ID<\/option><option value=\"IL\">IL<\/option><option value=\"IN\">IN<\/option><option value=\"KS\">KS<\/option><option value=\"KY\">KY<\/option><option value=\"LA\">LA<\/option><option value=\"MA\">MA<\/option><option value=\"MB\">MB<\/option><option value=\"MD\">MD<\/option><option value=\"ME\">ME<\/option><option value=\"MI\">MI<\/option><option value=\"MN\">MN<\/option><option value=\"MO\">MO<\/option><option value=\"MS\">MS<\/option><option value=\"MT\">MT<\/option><option value=\"NB\">NB<\/option><option value=\"NC\">NC<\/option><option value=\"ND\">ND<\/option><option value=\"NE\">NE<\/option><option value=\"NH\">NH<\/option><option value=\"NJ\">NJ<\/option><option value=\"NL\">NL<\/option><option value=\"NM\">NM<\/option><option value=\"NS\">NS<\/option><option value=\"NT\">NT<\/option><option value=\"NU\">NU<\/option><option value=\"NV\">NV<\/option><option value=\"NY\">NY<\/option><option value=\"OH\">OH<\/option><option value=\"OK\">OK<\/option><option value=\"ON\">ON<\/option><option value=\"OR\">OR<\/option><option value=\"PA\">PA<\/option><option value=\"PE\">PE<\/option><option value=\"PR\">PR<\/option><option value=\"QC\">QC<\/option><option value=\"RI\">RI<\/option><option value=\"SC\">SC<\/option><option value=\"SD\">SD<\/option><option value=\"SK\">SK<\/option><option value=\"TN\">TN<\/option><option value=\"TX\">TX<\/option><option value=\"UT\">UT<\/option><option value=\"VA\">VA<\/option><option value=\"VI\">VI<\/option><option value=\"VT\">VT<\/option><option value=\"WA\">WA<\/option><option value=\"WI\">WI<\/option><option value=\"WV\">WV<\/option><option value=\"WY\">WY<\/option><option value=\"YT\">YT<\/option><\/select><\/div><\/div><div id=\"field_1_6\" class=\"gfield gfield--type-select gfield--input-type-select gfield--width-half select-display gf_number_of_constituents gfield_contains_required field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"><label class=\"gfield_label gform-field-label\" for=\"input_1_6\">Number of Constituents<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_text\">(Required)<\/span><\/span><\/label><div class=\"ginput_container ginput_container_select\"><select data-parameter=\"number_of_constituents\" name=\"input_6\" id=\"input_1_6\" class=\"large gfield_select\" aria-required=\"true\" aria-invalid=\"false\"><option value=\"\" disabled selected>Please choose an option<\/option><option value=\"0 - 500\">0 \u2013 500<\/option><option value=\"501 - 1,000\">501 \u2013 1,000<\/option><option value=\"1,001 - 2,500\">1,001 \u2013 2,500<\/option><option value=\"2,501 - 6,000\">2,501 \u2013 6,000<\/option><option value=\"6,001 - 20,000\">6,001 \u2013 20,000<\/option><option value=\"20,001 - 50,000\">20,001 \u2013 50,000<\/option><option value=\"50,001 - 100,000\">50,001 \u2013 100,000<\/option><option value=\"100,001 - 200,00\">100,001 \u2013 200,00<\/option><option value=\"200,001+\">200,001+<\/option><option value=\"Other\">Other<\/option><option value=\"Unknown\">Unknown<\/option><\/select><\/div><\/div><div id=\"field_1_9\" class=\"gfield gfield--type-textarea gfield--input-type-textarea gfield--width-full gf_needs field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"><label class=\"gfield_label gform-field-label\" for=\"input_1_9\">Tell us about your needs (Optional)<\/label><div class=\"ginput_container ginput_container_textarea\"><textarea data-parameter=\"needs\" name=\"input_9\" id=\"input_1_9\" class=\"textarea small\" aria-invalid=\"false\" rows=\"3\" cols=\"50\"><\/textarea><\/div><\/div><div id=\"field_1_7\" class=\"gfield gfield--type-select gfield--input-type-select gfield--width-half select-display gf_role field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"><label class=\"gfield_label gform-field-label\" for=\"input_1_7\">Role (Optional)<\/label><div class=\"ginput_container ginput_container_select\"><select data-parameter=\"role\" name=\"input_7\" id=\"input_1_7\" class=\"large gfield_select\" aria-invalid=\"false\"><option value=\"\" selected>Please choose an option<\/option><option value=\"Development Director\">Development Director<\/option><option value=\"Fundraising Assistant\">Fundraising Assistant<\/option><option value=\"Executive\/Board Member\">Executive\/Board Member<\/option><option value=\"Volunteer\">Volunteer<\/option><option value=\"Communications\">Communications<\/option><option value=\"I do it all!\">I do it all!<\/option><\/select><\/div><\/div><div id=\"field_1_10\" class=\"gfield gfield--type-select gfield--input-type-select gfield--width-half select-display preferred_language_input gf_preferred_language field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible d-none\" data-field-class=\"d-none\"><label class=\"gfield_label gform-field-label\" for=\"input_1_10\">Preferred Language<\/label><div class=\"ginput_container ginput_container_select\"><select data-parameter=\"preferred_language\" name=\"input_10\" id=\"input_1_10\" class=\"large gfield_select\" aria-invalid=\"false\"><option value=\"\" selected>Please choose an option<\/option><option value=\"English\" selected>English<\/option><option value=\"French\">French<\/option><option value=\"Bilingual\">Bilingual<\/option><\/select><\/div><\/div><div id=\"field_1_11\" class=\"gfield gfield--type-hidden gfield--input-type-hidden gfield--width-full gform_hidden field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"><div class=\"ginput_container ginput_container_text\"><input data-parameter=\"product_detail\" name=\"input_11\" id=\"input_1_11\" type=\"hidden\" class=\"gform_hidden\" aria-invalid=\"false\" value=\"DonorPerfect\"><\/div><\/div><div id=\"field_1_13\" class=\"gfield gfield--type-hidden gfield--input-type-hidden gfield--width-full gform_hidden field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible\"><div class=\"ginput_container ginput_container_text\"><input data-parameter=\"product_line\" name=\"input_13\" id=\"input_1_13\" type=\"hidden\" class=\"gform_hidden\" aria-invalid=\"false\" value=\"DonorPerfect\"><\/div><\/div><div id=\"field_1_12\" class=\"gfield gfield--type-hidden gfield--input-type-hidden gfield--width-full gform_hidden field_sublabel_below gfield--no-description field_description_below field_validation_below gfield_visibility_visible lead_type\" data-field-class=\"lead_type\"><div class=\"ginput_container ginput_container_text\"><input 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